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Privacy Notice of Turku Summer School

In this Privacy Notice, we describe how Turku Summer School collects and stores your personal data. We are committed to respecting your privacy and to helping protect the security of your information.

Purpose of collecting personal data

Personal data is collected for the purpose of registration to Turku Summer School and for the registration of study credits completed by the participant of Turku Summer School. Should you not provide the data required in the application form, you can unfortunately not be accepted as a participant in Turku Summer School.

The personal data will be stored electronically in the application form of Turku Summer School until the end of the year during which the summer school is taking place, and also in the study registers of the university providing the course.

You have the right to request access to your personal data. Moreover, you have the right to request rectification or erasure of your personal data or restriction of processing of this data, or to object to the processing of your personal data. You also the right to withdraw consent to the processing of your personal data at any time, without this affecting the lawfulness of the processing of your personal data based on consent before its withdrawal.

You have the right to lodge a complaint concerning the processing of your personal data.

Legal basis

Universities Act 558/2009, Universities of Applied Sciences Act 932/2014

Register holder

University of Turku
University Services and Development Services
20014 Turku
Finland

Turku University of Applied Sciences
Future Learning Design
Joukahaisenkatu 3
20520 Turku
Finland

Contact Person for Register: Coordinator of Turku Summer School
summerschool@utu.fi

University of Turku Data Protections Officer: dpo@utu.fi
Turku University of Applied Sciences Data Protections Officer: tietosuoja@turkuamk.fi

Recipients of the personal data

The personal data is processed by the Coordinator of Turku Summer School and by the staff of the study administration. It is not shared to third parties.

Contents of the collected data

The following data is collected in the application form:

  • First name
  • Last name
  • E-mail address
  • Mobile phone number
  • Gender
  • Postal address
  • Date of birth
  • Nationality
  • Current studies at home institution
  • Home institution
  • Major subject of study
  • Years of study completed (by summer 2021)
  • Graduation Year
  • Information about English Language skills
  • Motivation letter
  • Information about where the applicant has heard about Turku Åbo Summer School

As for the data registered in the study registers of the universities, the following privacy statements apply:
University of Turku
Turku University of Applied Sciences

The principles relating to the protection of data security at the University of Turku are described in the Data Security Description of the University of Turku.

Privacy Notice – Turku Åbo Summer School Newsletter

This is a privacy notice required by the EU General Data Protection Regulation.

Registrar
Turku Åbo Summer School

Study in Turku / University of Turku International Office

 

Contact person in charge of the register
Turku Åbo Summer School Communication Coordinator

amelvi@utu.fi

+358 29 450 3142

Name of the Register
Turku Åbo Summer School Newsletter

Processing of the personal data
Data is processed for marketing and communicating between Turku Åbo Summer School and partner universities. The data will be only used for marketing purposes. The register data will be handed out to the newsletter provider Emaileri.fi.

Data content of the register
The data includes:

  • E-mail address

The data may include:

  • Country
  • University
  • City/municipality

Regular data sources

Partner university e-mail lists from University of Turku, Åbo Akademi University, Turku University of Applied Sciences, Novia University of Applied Sciences and Humak University of Applied Sciences.

 

Register protection

The data is protected technically and the register is handled carefully. Only the persons involved in Turku Åbo Summer School have a right to access the register. Persons maintaining the register have a confidentiality obligation.

Right of inspection and right to request correction of information

Every person/organization on the register has the right to check their data stored in the register and request correction of any incorrect information or supplementation of incomplete information. If a person wants to check the information stored on them or request a correction of the information, the request should be sent in writing to the registrar. If necessary, the registrar may ask the participant to prove their identity. The registrar responds to the participant within the time provided for in the EU General Data Protection Regulation, as a rule, within a month. The participant has the right to file a complaint about the processing of personal data to the supervisory authority.

Data retention

Personal data will be stored for as long as necessary to enable Turku Åbo Summer School marketing.